Welcome to the UATFACS Website
The Utah Association of Teachers of Family and Consumer Sciences (UATFACS) is a non-profit
organization, and a division of the Utah Association of Career and Technical Education (UACTE).
UATFACS is also an affiliate of the National Association of Teachers of Family and Consumer
The purpose of UATFACS is...
BYLAWS OF THE UTAH ASSOCIATION OF TEACHERS OF
FAMILY AND CONSUMER SCIENCES (UATFACS)
REVISED January 2011
ARTICLE I –NAME
The name of this (non-profit) organization shall be the “Utah Association of Teachers of Family and Consumer Sciences.” UATFACS. (Hereafter referred to as the Association.)
ARTICLE II –PURPOSE
To provide an organization for the promotion and development of CTE Family and Consumer Sciences Education in the state of Utah.
To render services to and bring unity to its members and to collaborate with the national association.
To provide representation on the board from all geographic areas of the state.
ARTICLE III – MEMBERSHIP DUES
Section 1. Eligibility
Any member of the Utah Association of Career and Technical Education (UACTE) in good standing, who is interested in the teaching of CTE Family and Consumer Sciences Education. Memberships in the Association are:
Active Membership – Individuals who are engaged in CTE Family and Consumer Sciences.
Student Membership – Full-time students at teacher training institutions.
Section 2. Dues
Procedures for the payment of dues will be determined by the UACTE and UATFACS Board Members.
The annual dues for members shall be established by the UATFACS Board.
ARTICLE IV – OFFICERS
Section 1. Officers
The elected officers of the Association shall be president, president–elect, immediate past president, secretary, treasurer, membership chair and newsletter editor.
Section 2. Duties of Officers
1. President – The president of the Association shall preside at all meetings of the Association and board meetings. Certain duties for the president shall be:
1. To appoint all committee chairs, approve committee membership, and act as ex-officio member of these committees.
2. To keep in close touch with the national headquarters office and make arrangements for carrying out the action program as determined by UATFACS.
3. To instruct committee chairs about their assignments, assist them in carrying out their tasks, and evaluate committee effectiveness.
4. To encourage all family and consumer sciences personnel to join their professional organization.
5. To learn about the policies, procedures, and past activities of state and national associations in order to further the work.
6. To take the leadership in planning the year’s program of work and carrying it out.
7. To learn more about all phases of career and technical education in order to promote its interests.
8. To attend the ACTE convention and encourage the membership to attend.
9. To exercise general supervision over the budget. Budget will be presented yearly in Summer Executive Meeting.
10. To plan and coordinate the annual summer meeting with FACS State Specialist and Committee.
11. To attend UACTE board meetings.
The president must be responsible for the accomplishments of the association during the term of office, and while he/she cannot and should not do all the work, he/she must give direction and stimulus to all those members who participate in the Association’s action program.
2. President-Elect – The president-elect shall in the absence of the president, perform the duties of president. If the president is absent or fails to perform the duties as president of the Association, his/her responsibilities shall be assigned to the president-elect who shall preside. Certain duties for the president-elect shall be:
1. To assist the president in every way possible.
2. To learn all responsibilities and duties of the president and to gain a comprehensive understanding of the Association.
3. To attend UACTE board meetings.
4. To serve as chair of the public relations committee and take responsibility for the FACS exhibits at mid-winter conference and at summer FACS conference.
5. To serve as chair of the nominating committee.
6. To attend ACTE convention and encourage the membership to attend.
3. Immediate Past President – to assist the president and president-elect in every way possible in carrying out the purposes of the Association. Certain duties for the immediate past president shall be:
1. To accept special assignments given by the president or UATFACS Board where such assignments contribute to the best interest of the Association.
2. To act as chair of the history/archives committee.
3. To maintain a permanent file in the UATFACS archives for the essential materials of UATFACS and add pertinent records from his/her term of office.
4. To provide UACTE archives chairperson with any UATFACS materials that should remain in the UACTE archives. (Bylaws, awards, etc.)
5. To serve as a member of the UACTE Archives Committee.
6. To act as chair of the awards committee.
7. To help plan and participate in the annual meeting.
4. Secretary – Duties of the secretary shall be:
1. To keep minutes, in permanent record form, of all meetings of the Association and board meetings and provide copies to all Board and Executive Committee members.
2. To keep a systematic file of all correspondence of the Association.
3. To be responsible for all official correspondence of the Association.
4. To remind officers and chairpersons of assignments as agreed upon during meetings.
5. To send out an agenda of meetings and appraise officers and committee chairs of their assignments at least ten(10) days in advance of the meeting.
6. To help plan and participate in the annual meeting.
5. Treasurer – Duties of the treasurer shall be:
1. To keep financial and membership records of UATFACS in permanent record form
2. To receive all income from dues, donations and other sources.
3. To deposit receipts in the bank in the name of UATFACS
4. To disburse funds of the Association as authorized by the president and the board and to keep all records of all receipts and expenditures.
5. To prepare an annual financial report of the Association and such other financial reports as may be requested during the year.
6. To prepare and present a financial report at each board meeting.
7. To keep an accurate membership list.
8. To serve as chair of the budget committee.
9. To transmit proper remittance for NATFACS dues to national headquarters if requested by member.
10. Help plan and participate in the annual meetings.
11. Have financial records audited at the end of the term before new treasurer takes office.
6. Membership Chair – Duties of the membership chair shall be:
1. To promote the membership drive at annual meetings.
2. To collect membership applications and coordinate collecting the dues with the UACTE.
3. To maintain accurate records of membership.
7. Newsletter Editor – Duties of the newsletter editor shall be:
1. To publish and mail the newsletter 3 times a year (September, January, and May).
2. To coordinate information with UACTE and AAFCS newsletters and other publications.
8. Webmaster—Duties of the webmaster shall be:
1. To be responsible for the maintenance, technical aspects and upkeep of a website.
2. To coordinate with board member to decide the purpose, content, organization and information to post on the website.
3. To design and create the website.
4. Once construction of the website is complete, set up a domain name and site to host the website.
5. To maintain the website including all links, text, and images to keep the website current and relevant to ongoing and potential traffic.
6. To keep UATFACS members and others informed of changes, updates, and additions to the website’s content, design and function.
Section 3. Officer Ceases to Function
If an officer ceases to function as designated in the bylaws the executive board will take action. Ultimate action may result in removal from office. A replacement may be named by the executive board to fill the unexpired term.
ARTICLE V – ELECTION OF OFFICERS
Section 1. Eligibility
Only active members whose dues are paid in the Association shall be eligible for membership on the UATFACS Board.
Section 2. Process of Nomination
Following the general meeting January/February, the nominating committee shall meet and select 2 names of individuals to run for each office to be elected in that year. These individuals will be contacted for consent to run for office before being placed on a ballot.
Section 3. Method of Election
Ballots and brief statements from candidates will be mailed out to members in the spring newsletter. Those elected will be announced and installed at the annual summer Career and Technical Conference.
Section 4. Term of Office
The term of elected office shall begin after the installation at the summer/June meeting. The rotation of officers shall be as follows:
Annual – President –Elect
Even Years – Treasurer, Membership Chair
Odd Years – Secretary, Newsletter Editor
Section 5. Vacancies
In the event of a vacancy in the office of president, the president-elect shall complete the unexpired term. In the event of vacancies of the offices of both the president and president-elect, the immediate past president shall consult with the other officers to fill the vacancy of the president. In the event of a vacancy in the office of either the secretary or the treasurer, the president shall appoint a person to fill in the unexpired term.
ARTICLE VI – EXECUTIVE BOARD
Section 1. Composition
The executive board shall consist of the president, president-elect, immediate past president, secretary, treasurer, membership chair and newsletter editor.
Section 2. Consultants
The state supervisor or person designated by the state supervisor may be asked by the executive board to serve as a consultant to the executive board.
An individual involved in post-secondary teaching from one of the universities may be asked by the executive board to serve as a consultant to the executive board. This position should be rotated between the teacher trainer institutions.
Section 3. Officers’ Expenses
Any expense not included in the approved budget must be approved by the executive board prior to incurring the expense.
Section 4. Call of Board Meeting
The executive board shall meet at the call of the president or at written request of three members of the board.
Section 5. Duties
The executive board shall plan and direct the activities of the Association.
Section 6. Expense Provisions
The Association shall pay a $500.00 stipend for the president and president-elect to attend the ACTE National Convention if funds are available.
ARTICLE VII – COMMITTEES
Section 1. Committee Chairs
The chair of the committees shall be appointed by the president and thereafter shall be appointed board members.
1. The Public Relations Committee shall promote CTE Family and Consumer Sciences Education among Association members in the total school program and in the business and industry community. The president-elect will serve as chair of this committee and take responsibility for the exhibits at mid-winter conference and summer FACS conference.
2. The Awards Committee shall determine the recipients of awards as directed by the Association. The immediate past president shall serve as chair of this committee.
3. The History Committee shall secure and maintain records of each membership year to preserve the history of the Association. The immediate past-president shall serve as chair of this committee.
4. The Legislation Committee shall promote legislative action concerning vocational family and consumer sciences programs in accordance with the UACTE.
5. The Nominating Committee shall be responsible to present a slate of officers to the executive board and to the membership. The president-elect shall act as chair of this committee.
6. The Program of Work Committee shall develop areas of action for the Association. The president shall serve as chair of this committee.
7. The Budget Committee shall be composed of the members of the executive board. They shall prepare a budget for the current year. The treasurer shall serve as chair of this committee. Budget will be presented at Board Meeting in June.
8. The Phone Network and List Serve Committee shall relay information to all family and consumer sciences teachers. The assignment of contacting high school shall be divided among board members. High school teachers shall be asked to make contact with one teacher at their feeder school.
Section 2. Special Committees
Special committees may be appointed by the president or the executive board as necessary.
ARTICLE VIII – Meetings
The Association shall meet 2 times each year as follows:
1. Mid-winter conference in conjunction with the UACTE.
2. Summer/June conference in conjunction with the conference sponsored by the office of the Utah State Board of Career and Technical Education.
ARTICLE IX – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order Revised shall be the authority on questions of parliamentary procedure.
ARTICLE X – AMENDMENTS
Amendments to the bylaws shall be passed by a majority vote of the general membership present at any regularly called meeting.
Procedures for proposing amendments are as follows:
1. By submitting a signed proposal in writing to the UATFACS Board, subject to the approval of the UATFACS Board.
2. Written referendum signed by 10% of the UATFACS membership.
ARTICLE XII – AFFILIATION WITH THE UTAH ASSOCIATION OF CAREER AND TECHNICAL EDUCATION
The Utah Association of Teachers of Family and Consumer Sciences ratifies the charter and bylaws of the Utah Association of Career and Technical Education, declares its relation to this organization as an affiliated division, and pledges its active assistance and support in promoting the program outlined by the Utah Association of Career and Technical Education in fulfillment of its purposes and objectives.